Horse health records: what should a stable record?

A horse health record brings together identification, professional contacts, care instructions and dated observations. It supports communication between the owner, stable and veterinarian, but it does not diagnose illness or replace veterinary advice.

Start with identification and contacts

Record the horse's identifying details, the owner's contact information and the veterinarian's emergency contact. Keep the information current and accessible to staff who need it. The European Commission's guidance on equine identification explains the EU identification system and links to country-specific information. Check the requirements that apply to your establishment.

Record care and professional visits

Keep dated notes of veterinary and farrier visits, relevant instructions, follow-up appointments and who is responsible for arranging them. Record treatments only as directed by the responsible veterinarian, including any instructions for follow-up. Ask the veterinarian about vaccination and parasite-control plans appropriate to the individual horse and local conditions; do not apply a generic timetable without advice.

Make observations useful

Write what was seen, when, and by whom, using clear language: for example, a change in appetite noticed at the morning feed. Record who was informed and the action taken. Avoid turning an observation into a diagnosis. If a horse appears ill or injured, follow the centre's emergency plan and contact the veterinarian as appropriate.

Handover and privacy

During shift changes, highlight unresolved observations, upcoming visits and any instructions that have changed. Limit access to personal and medical information to those who need it, and keep records securely. Review and correct outdated contacts and instructions with the owner and relevant professional.

Frequently asked questions

Does a digital record replace the horse passport?

No. Check the official identification document and movement requirements applicable to the horse and your location.

Who can diagnose a health problem?

A veterinarian assesses and diagnoses health problems. Staff observations help communicate what has changed.

What should a shift handover include?

Include open concerns, care instructions, scheduled visits and the person responsible for follow-up.

Explore Equinza for equestrian centres for more on organising stable operations.